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If desired, enter a message in the body of the invitation.Set a meeting end time using the End time day and time drop-down arrows.Set a start time using the Start time day and time drop-down arrows.If you are using Outlook associated with Exchange server, you can use the Room Finder feature to locate a room by selecting Room Finder in the Options group of the Meeting tab. Enter a meeting subject, then press Tab to move to the Location field.Press Tab to move to the Subject field.In the To field, enter the invitees' email addresses.In Calendar view, from the Calendar Ribbon, on the Home tab, in the New group, select New Meeting.This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016. The steps below walk you through the process of scheduling a meeting through Outlook. Outlook's Calendar makes it easy to schedule meetings with colleagues. How to Schedule a Meeting with Microsoft Outlook See Microsoft Outlook: Tips and Tricks for similar articles.